Ask A Librarian: Booking a Space

Memorial Day Tornado damage update

Due to damage caused by the tornados that came through Rogers on Memorial Day weekend 2024, the library is offering limited services in the lobby. The remainder of the library, including the meeting and conference rooms, remains closed to the public. Meeting and conference room reservations are currently unavailable and will continue to be unavailable until the building has fully reopened. Furthermore, there is a 15-minute limit for sitting in our limited seating area. We apologize for the inconvenience. If you are looking for alternative places to study or have a meeting, you can give us a call at 479-621-1152 option 1 or start a chat with one of our librarians during our regular operating hours.

You can book a meeting or conference room yourself by going to our Room Booking Page online, and using the search fields to find an available room. The system will suggest a room based on the availability on the date and time you chose and any other filters you applied. Exact matches will appear first, and you can click on the "Book Now" button to fill out the booking form. Any rooms that are not available based on your search criteria will appear at the very bottom with a suggested alternate date and/or time. 

Remember: no same-day reservations please! You must make a reservation at least a day in advance, up to 90 days in advance. Conference Rooms may only be reserved once per calendar month, but the meeting rooms have no weekly or monthly restrictions. 

All bookings will be reviewed by staff to make sure they adhere to our meeting room policies. You have access to the meeting room policy during the booking process and will be labeled as "terms and conditions" or you can visit the link below. You will receive two emails per booking - the first confirms the reservation has been made, and the second will let you know if it has been approved or denied. Denial emails will always include an explanation for the denial. If you have any questions about why you were denied a room, you can reply directly to the denial email and staff will get back to you. 

If you need help making a room reservation, start a chat with a librarian or give us a call at 479-621-1152 option 1, and a staff member would be happy to help you book a room!